Positive Communication Examples for Managers by Healthy Office Habits
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Lead by Example: 12 Positive Communication Examples for Managers 

Let’s break the mold! 

Let us discover unconventional positive communication examples for managers who want to inspire change.

Are you tired of the same old communication techniques that fail to inspire your team? 

Do you desire to change things up and design a healthy work environment that encourages innovation, teamwork, and productivity?

This post is for you if you’re prepared to experiment and break the mold.

We’ll explore unconventional positive communication examples that challenge the status quo and inspire change. 

From embracing conflict to celebrating failure, these unique techniques will help you lead your team toward success.

So, are you ready to challenge yourself like a Matador and shift the way you deal with your team? It’s time to break the mold and inspire change.

Managers have a crucial duty in the modern corporate environment to make sure that their workers communicate efficiently and favorably.

You have the authority to influence the communication climate at your company as a manager.

Your behavior and words may have a big impact on how your staff members connect with one another.

You may build a climate that encourages cooperation, trust, and productivity by encouraging constructive communication.

71% of employees who reported being more productive feel connected to their coworkers, according to the Connected Culture survey. Therefore, employees that interact with one another often are more productive. 

Abraham Maslow, a renowned psychologist, believed that humans have a basic need for social connection and communication. Additionally, he held the view that positive communication is crucial for personal development and self-actualization.

In this article, we will explore twelve Positive Communication Examples for Managers that can help you promote positive communication in your workplace.

Let’s jump in.

Maslow’s hierarchy of needs includes the need for safety and belonging. To create a safe and welcoming environment for your team, consider opening up about your vulnerabilities. It might inspire people to share their troubles when you demonstrate that you’re human and that you’re not flawless. This builds trust and helps everyone feel more connected.

Positive Communication Examples based on Personal Experience:

One of the most memorable experiences that taught me the importance of vulnerability was when I shared my struggle with a team I was leading in my Management Consultant career.

I came to the conclusion it would be better to keep my troubling circumstance to myself because I was going through it. But when I finally opened up about my struggles, I saw how it created a safe and welcoming environment for my team members to share their vulnerabilities. This experience taught me that embracing vulnerability is essential to building trust and fostering positive communication.


  • Example 2: Foster a growth mindset

Another need in Maslow’s hierarchy is the need for self-actualization or personal growth. One way to promote positive communication examples is to encourage a growth mindset within your team. This means emphasizing the importance of learning and improvement, rather than just achieving specific goals.

People are more open and willing to take chances when they see there is a void room for improvement.

Positive Communication Examples based on Personal Experience:

I once worked with a team that was so focused on achieving specific goals that they were afraid to take risks or make mistakes. But when I encouraged them to embrace a growth mindset, they began to see the value in learning and improvement.

They started to take more risks, communicate openly, and work together towards a shared goal. This experience taught me the importance of fostering a growth mindset to promote positive communication.

  • Example 3: Encourage diverse perspectives

Maslow also recognized the need for self-esteem and respect from others. Making ensuring everyone’s voice is heard is crucial for encouraging effective communication. This means actively seeking out diverse perspectives and creating an environment where everyone feels comfortable sharing their ideas. By valuing each person’s unique contributions, you can create a more inclusive workplace where positive communication thrives.

Positive Communication Examples based on Personal Experience:

One experience that stood out to me was when I actively sought out diverse perspectives from team members with different backgrounds and experiences. By valuing each person’s unique contributions, we created a more inclusive workplace where positive communication thrived. This experience made me realize how critical it is to rapidly seek out other viewpoints and cultivate an pleasant atmosphere where people feel free to express their opinions.

  • Example 4: Listen actively

Active listening is a crucial aspect of positive communication. When your employees feel heard and understood, they are more likely to communicate constructively and respectfully. To practice active listening, focus on the person speaking, maintain eye contact, and ask clarifying questions. Based on interrupting or jumping to conclusions. You may lead by example for your team by demonstrating your value for their ideas and opinions.

Positive Communication Examples based on Personal Experience:

In my previous role as an Entrepreneur of our SaaS company and as a project manager, I worked with a team of developers who had very different communication styles. Others were more outgoing and wanted to speak things out, while some were more introverted and preferred to interact through written letters. As a result, I often found it challenging to ensure everyone felt heard and understood.

To overcome this, I made a conscious effort to practice active listening. Each meeting would begin with me inviting everyone to express their unique ideas and opinions on the subject at hand. I would then make sure to focus on the person speaking, maintain eye contact, and ask clarifying questions to ensure I understood their perspective. I also took care not to aggressively jump in or interrupt, even when I believed I knew what they were about to say.

I was able to forge closer bonds with them and foster a more cooperative work atmosphere by carefully listening to my team members. My team felt heard and understood, which helped to reduce misunderstandings and improve productivity.


  • Example 5: Use positive language

The language you use as a manager can have a significant impact on the communication culture of your workplace. Using positive language can help create a collaborative and supportive environment. Encourage your team to focus on solutions rather than problems, and avoid blaming or criticizing individuals. Instead, use constructive feedback to guide your team toward positive change. By modeling positive language and behavior, you can inspire your team to follow your lead.

Positive Communication Examples based on Personal Experience:


As an entrepreneur, I’ve had to learn how to handle failure and rejection positively. I first found it difficult to maintain optimism in the face of failures. My tendency to place the responsibility for our failure to meet our objectives on my team and myself created a toxic work atmosphere.

To overcome this, I started using positive language when discussing our progress. I would place more emphasis on what we had achieved and motivate my staff to keep working hard rather than on what we hadn’t. I also made sure to avoid blaming or criticizing individuals and instead focused on constructive feedback that would help us improve.

By using positive language, I created a more supportive work environment. My team felt valued and respected, which helped to boost morale and improve communication.


  • Example 6: Build trust

Trust is the foundation of any healthy communication culture. You may increase trust with your team as a manager by being open and truthful with them. Share information openly, and be willing to admit when you make mistakes. Avoid micromanaging or creating an environment of fear and uncertainty. Instead, empower your team to make decisions and take ownership of their work. By building trust, you can create a workplace where communication is open and honest.

Positive Communication Examples based on Personal Experience:

As a consultant, I often work with clients who are hesitant to share sensitive information with me. To build trust, I make sure to be transparent and honest with them from the outset.I am completely transparent with my knowledge, and if I make a harsh mistake, I own up to it.

I had had a customer that was quite private about the financials of their business. I understood their concerns but knew that I needed this information to provide the best possible advice. I began by discussing some of my personal experiences and difficulties as a consultant to establish confidence.

I also took care to clarify how I would utilize and maintain the confidentiality of the information they gave with me.

I was able to create a productive working connection with my customer by earning their trust. They felt comfortable sharing the information I needed, which allowed me to provide better advice and guidance.


  • Example 7: Focus on Building Relationships

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Establishing a strong sense of camaraderie among your staff is determining as a leader. Building relationships with your employees can help you understand their communication styles and build trust. By showing an interest in your team members’ lives, you can build stronger relationships, leading to better communication. When employees feel valued and respected, they are more likely to communicate effectively, and gossip and negative communication in the workplace is less likely to occur.


Positive Communication Examples based on Personal Experience:

In my experience as a management consultant, I have found that building strong relationships with team members is crucial for effective communication. This entails spending time getting to know each team member personally, comprehending their communication preferences, and developing trust.

Setting up one-on-one sessions with each team member to go through their objectives, issues, and suggestions is one method I’ve accomplished this.

As a result, my staff and I have stronger relationships and more open communication.

When I first opened my own firm from scratch, I immediately saw how forcing it was to cultivate relationships with my customers as well.

I made a point of getting to know them personally and demonstrating a sincere interest in their lives.

I had a customer on one job who was going through a trying moment in their personal life.They were struggling to balance work and family responsibilities and were feeling overwhelmed. I made sure to listen actively and offer my support, both professionally and personally.

I was able to foster a more uplifting work atmosphere by putting my attention on developing a solid relationship with my customer. They felt supported and valued, which helped to improve communication and productivity.


  • Example 8: Encourage Open Communication

Open communication is crucial for a healthy work environment. It is imperative that you, as the man or woman in charge, support gossip-free and honest communication among the people on your team.

Encourage team members to freely express their ideas and various opinions without worrying about criticism or reprisals.

Fostering open communication among team members may help avoid misunderstandings and increase mutual respect and trust.


Positive Communication Examples based on Personal Experience:

In another project, I was working with a team of designers who were struggling to communicate effectively. They often worked in silos, which led to misunderstandings and delays.

To overcome this, I made sure to encourage open communication among the team. I set up regular team meetings where everyone had the opportunity to share their progress and ask for

I was hired to assist a team that was having isolation and communication problems during one of my consulting engagements. The team had members from different departments and backgrounds, and they found it challenging to work together cohesively.

I made the choice to concentrate on fostering connections among team members in order to address this difficulty.

I planned get-to-know-you events for the team, such lunches and team trips, so they could socialize outside of the office.

Additionally, I made time to speak with each team member privately and inquire about their hobbies and personal life.I was able to strengthen the team’s sense of togetherness by making these efforts.

As their mutual trust grew and their communication became more open, their teamwork and problem-solving skills improved. Along with being more open to receiving constructive criticism from one another, the team members improved their job and produced better outcomes.

In another project, I worked with a team that was struggling with open communication. The most outspoken individuals in the group frightened certain team members, and they were hesitant to express their opinions.

I advised the team to adopt the philosophy that “no idea is a bad idea” in order to solve this problem.

I provided a comfortable environment for the team to express their ideas, and I encouraged them to provide helpful criticism to one another.

 I also made sure to listen actively and allow everyone to speak.

By creating an environment where all team members felt comfortable sharing their ideas, we were able to generate more creative solutions and achieve better outcomes. The team members were also more willing to take ownership of their work and collaborate more effectively.


  • Example 9: Provide Clear Communication Guidelines

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Establishing clear communication norms is one of the best methods to encourage good communication in the workplace.It is your duty as a manager to give your employees the resources as well as the equipment they need for collaborating successfully.

Clear and neat instructions may ensure that everyone on the team is on the same page and help avoid misunderstandings and confusion.

Additionally, guidelines can help promote a culture of respect and professionalism in the workplace.


Positive Communication Examples based on Personal Experience:


Providing clear communication guidelines is essential for effective communication in the workplace.

In my experience, this involves setting expectations for communication, such as response times for emails and messages, and providing guidance on appropriate communication channels for different types of communication.

Additionally, providing training on effective communication skills can help to promote a culture of respect and professionalism in the workplace.

 Finally, in a startup I co-founded, we faced a communication challenge when we began to scale rapidly. With new team members joining every month, it became challenging to ensure everyone was on the same page.

To address this issue, we created clear communication guidelines that included processes for sharing information and feedback. We took care to offer regular check-ins on the status and objectives of the organization, as well as chances for team members to voice their opinions.

We were able to foster an environment of open communication and make sure that everyone was in line with the company’s mission and values by outlining clear communication standards.

We were able to reach our goals in a more effective and on-time manner, and it also helped us enormously keep our best employees.

  • Example 10: Embracing conflict

Conflict is often seen as negative, but it can actually be a positive force if managed properly. By embracing conflict, individuals can learn from differing perspectives and come up with creative solutions to problems. For the purpose of addressing core disputes, it’s necessary to create a safe and courteous environment where everyone feels comfortable expressing their ideas and grievances without fear of rejection or reprisal.

When conflict is managed well, it may result in greater bonds between people and more fruitful outcomes.

What Experts Say about Positive Communication?

“When you give yourself permission to communicate what matters to you in every situation you will have peace despite rejection or disapproval. Putting a voice to your soul helps you to let go of the negative energy of fear and regret.”

Shannon L. Alder

Positive Communication Examples based on Personal Experience:

As a seasoned Management Consultant and Entrepreneur with 20 years of experience, I have seen the impact of positive communication habits firsthand. My experiences have taught me that positive communication involves utilizing language and conduct to foster a more productive and joyful workplace, not merely saying good things.

One of the most important positive communication examples I have witnessed is the ability to embrace conflict. When I was a young consultant, I was a member of a group entrusted with increasing the effectiveness of a manufacturing facility.

However, we soon discovered that there were multiple opinions on the most efficient plan for achieving this objective.

Initially, the team avoided addressing the disagreements, but I knew that this approach would not work.

So, I suggested that we embrace the conflict and hold a productive discussion to address everyone’s concerns. We used active listening techniques, such as paraphrasing and asking clarifying questions, to ensure that everyone felt heard.

By the end of the meeting, we had developed a comprehensive plan that everyone could support, and the manufacturing plant achieved significant improvements in efficiency.

  • Example 11: Celebrating failure

Failure is sometimes perceived as an undesirable outcome, but it’s critical to understand that failure is a necessary component of continuous learning. By celebrating failure, individuals can learn from their mistakes and grow from their experiences. It’s critical to foster an environment where taking risks and experimenting are valued and encouraged, and where failure is regarded as an opportunity for learning rather than a cause of guilt or disgrace.

Positively accepting failure may foster more creativity, resiliency, and innovation.

Positive Communication Examples based on Personal Experience:

Another positive communication habit that has served me well is celebrating failure. As a hard-working entrepreneur, I have had my fair share of failures. One such failure was when I launched a new product that did not sell well. Instead of dwelling on the failure, I gathered my team, and we had an open and honest discussion about what went wrong. We analyzed the data, learned from our mistakes, and used this knowledge to improve the product.

By embracing failure as an opportunity for growth and learning, we were able to develop a better product that resonated with our customers. This positive communication example helped me create a culture of innovation and experimentation, which has been crucial to the success of my business ventures.

  • Example 12: Humor

Humor is a powerful tool that can be used to build connections and diffuse tense situations. When utilized properly, humor may make people feel more at ease and accessible, which can promote more effective communication.

Many different techniques may be employed to convey humor, including jokes, humorous remarks, and sarcasm.

It’s important to use humor in a respectful and appropriate way, without causing offense or harm.

Positive Communication Examples based on Personal Experience:

Lastly, another unique positive communication technique that I have found to be highly effective is the use of humor. During a particularly tense client meeting, I used humor to defuse the situation and ease the tension. I shared a lighthearted story that related to the discussion, and it instantly changed the mood of the room.

Using humor to build relationships and foster a healthy work atmosphere may be quite effective.

However, it’s crucial to utilize comedy in a polite and proper manner.

By doing this, we may foster an environment at work where individuals are more receptive to constructive conversation and cooperation.

Final Words about Positive Communication Examples

Let’s not forget that connecting with one another is just as vital to communication as exchanging words.

It is about accepting differences, appreciating one another’s viewpoints, and fostering an environment that is secure and encouraging for everyone.

The writer’s responsibility is to feel accountable for having stated what he did, not for the repercussions of what he said, however noble they may be.

Comparably, we’re obligated to be accountable for how we engage and how it affects others around us.

Let us strive to embrace conflict, celebrate failure, and practice empathy in our everyday interactions. 

Let us choose our words carefully, and seek to uplift and inspire those we encounter. 

Let’s not forget that positive communication is a way of life rather than only a tool for professional achievement.

So let us go forth, dear reader, and communicate with purpose and intention. Let’s make an honest attempt to develop healthier habits and, in doing so, form a more caring, connected, and beautiful world than ever before.

In conclusion, promoting positive communication examples doesn’t have to be a cookie-cutter approach. By embracing vulnerability, fostering a growth mindset, and encouraging diverse perspectives, you can lead by example in a way that truly stands out. 

Keep in mind that as a prevailing boss, your choices can have a major effect on the communication style of your team. Take the lead and promote positive communication today.

So go ahead and try something unconventional – your team will thank you for it!

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